I run GTD Software on all of my PC’s using Nozbe which you can read about in another post on my GTD Software setup. Nozbe allows me to have maximum coverage over all the PC’s I work at, it’s like having one giant GTD tool that syncs without any real headaches!
I did say I like to keep things simple, and the first part lists 4 separate PC devices! Unfortunately all 4 systems are very different, for example Im not able to access work files from my @Mac GTD context (My home personal device). I can’t access the internet from my @Office PC. This did lead to some issues in my choice of GTD software, trying to get GTD tools to work across all devices was a challenge at first! It’s also handy that I can have multiple contexts on tasks, so sending some emails can be accomplished from any of my @computer context’s.
@Office PC – My office pc is on its own network, so sending an email to office colleges has to be from this PC, the same rules apply to accessing files, I have no access from my other PCs. The joys of being a contractor on customer sites.
@Work laptop – Similar to above with my actual employers network. Again somewhat limited as there’s a vpn we must use.
@Mac – My home pc, where I blog and develop in my spare time, I have an iMac and MacBook Air but choose not to differentiate between them in contexts as I have them setup so all the files in need are synced so I can work at my iMac desk or grab the MacBook air and head to Starbucks without a 2nd thought.
@Mobile Device – This encompasses all my mobile devices, iPad, iPhone and my Galaxy Tab. I’m currently writing this article on my galaxy tab on the train and I’m looking forward to ticking off the task later today!
Just the 3 locations works for me. Simple. I guess there’s one other place I could use @Train for my daily commute, however any tasks I could complete @Train is usually covered under the @Mobile Device (Morning review with my GTD software mobile app – is great!)
@Office – My office location, used for daily office tasks that don’t involve a computer.
@Home – Guess where this is? Here is list chores around the house like the weekly garbage routine and odd jobs.
@Errands – Reserved for things I need to do when out and about. Things like poring letters or things I need to buy. I generally check these contexts in my GTD tools software as I’m about to leave the house or office. I actually use a 2nd task list software applications for general grocery shopping and will blog about that at a later date.
@Agenda – For things I need to dicuss face to face with people. This is a general thing which I do adapt from time to time to read @Agenda-Bill for things I need to discuss with Bill.
@Phone – Any phone calls I need to make, rather than being location based my phone calls are usually time based, ie Im not going to call my work colleague at 9pm, but I might call my parents.
@Waiting for – If Im waiting on an action from other people, I add their name to the start of the task and drop the task into this context, then review the list daily or weekly.’s
@Read-Review – Not strictly one of the real GTD context’s you can use but I like to keep things tidy in my lists, anything I need to read or review gets assigned here and tagged in EVERNOTE or in a folder in DROPBOX with Read-Review name. Now when Im in Nozbe I can actually complete my Read-Review task in the application. Once I’ve reviewed the document I move it out of the Dropbox folder or it’s tag in Evernote if I want to file it, or I just delete it.
So this is the final list of my GTD context’s in my GTD software.
Are my GTD context’s too simplistic? Or maybe too many of them? How many GTD Context do you use?